Accounts Payable Clerk

Verify invoices against purchase orders/receiving documents

Code invoices with the correct coda ledger number

Get invoices approved by management

Scan invoices into ImageNow for payment processing

Review invoices in SAP to verify payment

Contact Customers/Vendors regarding any discrepancy with invoices

Color Coordination Clerk

o Communicate with the customers regarding logo specifications. Choose thread colors for the

logo based on the customer specifications. Provide sewn swatches for customer review and

approval before orders are entered in production.

o Communicate with the Art Department Manager regarding any questions or logo stitch errors.

o Download embroidery Logos into the embroidery system.

o Maintain complete documentation to include specifications, sewn swatches and pictures for

each logo on all major accounts.

o Convert embroidery file to a picture file sending a copy to the sales reps and customer

service

o Review orders checking for correct Logo information.

o When needed, work with Sales Reps and Customer Service to correct orders with incorrect

logo information.

o Print and attach logo picture and specifications to the work order for the embroidery

Position Description

Position/Business Title:

General Office Assistant Effective Date: February 2018

Job Profile (for HR use only):

General Office Assistant Work Location: Lyons

Status:

Full Time X or Part Time Hours (For HR use only) Exempt: Non-Exempt:

Reports to (Position Title):

Senior Manager, Distribution Division: Lyons DC (For HR use only) Job Family: Administration Job Level: 2

department. o Answer questions from embroidery concerning thread colors and embroidery locations. o Complete royalty reports monthly.

Wave Administration Clerk

o Run location Queries

o Communicate with Application support regarding any errors to get them resolved

o Enter pick ticket waves using the correct parameters (Ticket number, Purchase Order

Number, Store, Order type etc.)

o Print Picket Tickets

o Prepare pare tickets for the production floor

o Adjust ticket information as needed. (Ship Via, change address, start/stop dates, etc.)

o Perform daily downloads in ABS

o Fold invoices and mail

o Scan BOL s and email documents to the appropriate customers

o Answer switchboard and transfer calls to appropriate extension

o Order warehouse and office supplies as needed.

Receiving Clerk

o Prepare incoming shipment documents manually and enter into the warehouse management

system. (Shipment Headers, carton labels, mix SKU documents, etc.)

o Verify production against the receiving file/packing slips

o Reconcile any discrepancies between actual product received and receiving file/packing slip

o Verify small package shipments (FedEx/UPS) against Purchase Orders

o Write up small receiving records for goods received without a purchase order

o Maintain receiving records

o Distribute small receiving records and purchase order receiving s to Accounts Payable.

o Assist receiving department with labeling cases, scanning, etc. on an as needed basis.

Shipping Clerk

o Separate picking tickets by customer and truck lines. Prepares manifest and bill of lading for

each shipment. Verifies information of each outgoing shipment and schedules pickups with

truck lines.

o Runs daily queries in the Warehouse Management System for routing. Corresponds with

each customer via internet or email to verify and schedule shipments.

o Performs end-of-day UPS REPORTS. Run day end manifests; make freight adjustments and

batch invoices.

o Researches and verifies charge backs to vendors

o Handles other miscellaneous paperwork or office duties as assigned.

o Communicates with trucking companies and drivers on a regular basis.